Accountable Property Officer - 31001792

Date: May 20, 2024

Location:

TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 829672

Agency: Division of Emergency Management

Working Title: Accountable Property Officer - 31001792

Pay Plan: CS Exempt (EOG)

Position Number: 31001792

Salary: $46,982.04 annually

Posting Closing Date: 06/04/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Accountable Property Officer

Bureau of Response

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as the Division’s Accountable Property Officer, responsible for ensuring all property items are accounted for and recorded correctly. Duties for the position include, but are not limited to:

• Coordinate the affixation of property tags on all Division property items.

• Coordinate with Division staff to ensure all property information documented in the Florida Accounting Information Resource (FLAIR) property subsystem is up-to-date and accurate.

• Develop and maintain an exact replication of all property records in the FLAIR Master File in accordance with Chapter 273,Florida Statutes,and Chapter 69I-72,Florida Administrative Code.

• Facilitate the purchase, receipt, tracking, and disposition of all Division property items.

• Conduct an annual inventory of all Division property in coordination with Division staff.

• Conduct an annual generator survey in accordance with 252.35(2)(s),Florida Statutes.

• Draft and facilitate property transfer agreements between state agencies, counties, municipalities, non-profit organizations, and other entities.

• Draft, facilitate, and manage agreements for loaned state-owned equipment with state agencies, counties, municipalities, non-profit organizations, and other entities.

• Provide documentation to each Bureau and Section within the Division to allow for proper management of assigned property.

• Assist other Logistics Section staff with routine job functions such as reviewing invoices, providing grant implementation, and other tasks as needed.

• Perform travel and other duties as required; deploy with little notice to anywhere in Florida or the United States.

  Knowledge, Skills, and Abilities:

• Knowledge of financial management (accounting and finance) principles.

• Knowledge of state financial management process (FLAIR, state financial coding structure, FLAIR reports, link between, and accounting).

• Knowledge of state budgetary process, (LASPBS, state budget coding structures, LBR reports, LBR preparation processes).

• Ability to apply acquisition and contracting policy and regulations for a variety of property acquisition activities, including pre-award and post award acquisition functions involving highly specialized procurements.

• Ability to advise program officials of legal and regulatory requirements related to State of Florida property items.

• Ability to plan, develop, and administer comprehensive internal process improvements and digitalization initiatives.

• Ability to communicate effectively with others verbally and in writing.

• Ability to conduct and participate in conferences, meetings, and workshops.

• Ability to multi-task, prioritize, and perform effectively under stressful conditions for extended periods of time.

• Ability to work both independently and as a member of a team.

  Minimum Qualifications:

• Bachelor’s degree in finance, accounting, or other related field or equivalent work experience.

• Two years’ experience in Financial Management and Operations (i.e., accounting, budgeting, reporting, etc.)

  Special Notes:

  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

  The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

  The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

  The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

  Successful completion of background screening will be required for this position.

  The State of Florida and the Division of Emergency Management participate in E- Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

  In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market:Tallahassee