Details

Open Date

Requisition Number PRN14826N

Job Title Clerical or Temporary

Working Title Lobby Receptionist- Work Study

Job Grade 005

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? Yes

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Mon – Fri 8am – 5pm (flexible schedule)

Is this a work study job? Yes

VP Area President

Department 01379 - USHE Comissioner

Location Office of the Commissioner - Downtown SLC

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $14.00

Close Date

Job Summary

The Utah System of Higher Education is seeking a lobby receptionist to provide front desk support to the building and administrative support to the Commissioner’s office.

This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year.

Responsibilities

Essential Functions:

• Guest reception: Greet and direct visitors and vendors to the appropriate person, or department, and answer questions

• Provide customer service to all guests and internal employees

• Respond to phone calls and return voice mails by providing answers or directing calls to the appropriate person or department

• Create and print signage for various USHE meetings, and manage setup and takedown of signs during meetings

• Respond, filter, or forward emails to the correct person for Commissioner’s email inbox

• Provide administrative support to USHE office staff as needed

• Schedule appointments, coordinate meetings, book conference rooms, maintain the calendar, and other tasks as requested

• Collect, process, and distribute incoming and outgoing mail and messages, and forward physical mail to appropriate persons or organizations

• Assist with set up and take down for USHE in-office meetings

• Complete project work as assigned by the manager, commissioner or associate commissioners

• Assist my529 walk-in customers with form processing, or reaching the appropriate person for assistance

• Maintain a clean and neat environment in the lobby, conference rooms, and kitchen

• Maintain and order office equipment

• Initiate work orders with the facilities department and service calls

• Organize, stock, and replenish supplies in the USHE pantry, kitchen, and offices

• Hand out and keep a record of parking validations

• Perform other assigned duties or tasks as required

Responsibilities are not a comprehensive list of all duties, tasks, or projects

Minimum Qualifications

Knowledge, Skills and Abilities:

• Knowledge of computer literacy, including intermediate proficiency in Microsoft Office programs (PowerPoint, Word, Excel, and Outlook)

• Knowledge of operating a phone system and transferring phone calls

• Proven experience with communicating clearly and concisely through written and oral communications.

• Exhibit professional demeanor within a corporate workplace

• Prioritize and multi-task projects and day-to-day tasks effectively while meeting deadlines.

• Ability to protect confidential information

Preferences

Special Instructions Summary

This is a Federal Work Study position.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.