This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4198286

GENERAL DESCRIPTION\ ASU-Beebe is seeking an Administrative Specialist II for Career/Technical Education. The primary purpose of this position is to assist the Dean of Career Education. Job Duties/Responsibilities: *Perform general administrative duties to support division, faculty, and dean including answering telephone, making copies for dean, and developing correspondence as needed; Serve as point of contact for visitors, students, faculty, staff via phone, email, and/or in person.

ESSENTIAL DUTIES AND RESPONSIBILITIES\ 1. Responsible for department correspondence, oral and/or written as requested; process mail in/out; communicate reminders of reports and deadlines to faculty (i.e. submission of grades, attendance); assist in division website content management.\ 2. Support division in obtaining access to CNS, Canvas, Outlook, etc.., and onboarding such as phone, computer, business cards, ID card, and any required training.\ 3. Assist in the preparation, collection, and submission of faculty syllabi and ensure posting of office hours; maintain digital copies of course syllabi; manage classroom room schedules\ 4. Purchasing/budget/inventory: Maintain departmental accounts for ordering supplies and maintaining inventory; obtain dean approval prior to all purchases; prepare items for submission to M & R; enter requisitions and receive materials; assist lead instructors and program coordinators on textbook orders; maintain copier usage records, supplies, and service; reconcile and maintain P-card; assist with inventory including supporting annual procurement efforts; assist faculty in locating resources; process faculty/staff requests to advancement for promotional items.\ 5. Process pay authorizations and overloads for faculty; review and process student worker authorizations to HR and timesheets for submission to payroll.\ 6. Supervise student workers as needed.\ 7. Provide guidance to dean and faculty in making travel arrangements, preparing TR-1s, and submission for payment.\ 8. Support dean in data collection.\ 9. Submit trouble tickets for IT and Maintenance as requested. Submit service orders and key requests to the Physical Plant as needed.\ 10. Receive communications for faculty absences, track and communicate to the dean for classroom coverage/notification to students, coordinate with dean to ensure proper recording of absences in the leave system.\ 11. Maintain division calendars, conference rooms (if applicable), and dean appointments.\ 12. Organize, coordinate, plan, and conduct division events by securing space, equipment, food, invitations, and announcements. Assist division in coordinating events and functions in conjunction with other campus groups such as student services or institutional advancement.\ 13. Attend required and requested training sessions as needed.\ 14. Support advising/scheduling: Direct students to appropriate faculty advisors, support advising initiatives, facilitate SOAR sessions and ensure adequate faculty advisors for student demand, utilize CNS to support advisor, Program Coordinator, and dean requests for overrides, course edits, etc. and to answer student questions as needed.\ 15. Maintain physical/digital office filing system.\ 16. Perform related duties as assigned by dean.