NY HELP Yes

Agency Transportation, Department of

Title Administrative Specialist 1 / Trainee 1 / Trainee 2

Occupational Category Administrative or General Management

Salary Grade NS

Bargaining Unit M/C - Management / Confidential (Unrepresented)

Salary Range From $50408 to $78505 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Workforce Learning and Develpoment Bureau

50 Wolf Road

City Albany

State NY

Zip Code 12232

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:Administrative Specialist Trainee 1: A bachelor’s degree or higher.Administrative Specialist Trainee 2: A bachelor’s degree ANDEither 1. One year of professional experience ; OR2. a Juris Doctor, master's or higher degree in a field related to the position being filled Administrative Specialist 1: A bachelor’s degree ANDEither 1. Two years of professional experience; OR2. a Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experience.Professional experience must be performing the duties of the full performance level position.**Hiring agencies have discretion in determining whether a degree is related to the duties of the positionIf chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description • Assesses bureau financial needs based on the established strategic plan, an analysis of the prior year’sexpenditures and other factors• Maintains all budgetary accounting via Statewide Financial System (SFS) and in-house trackingspreadsheets• Completes all necessary contract documentation and all logistics for every contract• Manages all bureau purchases• Responsible for bureau supplies and training related resources• Liaison with bureau contractors, ensures vendor invoices are logged into the SFS and paid in a timelymanner• Manages all onboarding/offboarding functions for the bureau’s new/separating employees• Manages all interview/pre-hire logistics• Conducts reference checks for all potential job candidates• Identifies, prepares, and updates all bureau procedures• Statewide Learning Management System (SLMS) including:• Administers compliance process for mandatory training• Runs mandated training compliance reports• Prepares new administrative privileges forms for new SLMS administrators• Performs annual review of existing SLMS administrators• Creates classes, enrolls, and completes employee records• Tracks bureau projectsResponsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfmtPursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov._The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name NYS Department of Transportation ATTN: Wendy Gill

Telephone

Fax

Email Address HR-Personnel@dot.ny.gov

Address

Street Personnel Bureau

50 Wolf Road

City Albany

State NY

Zip Code 12232

Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-24-225 and last name in the subject line and referenced in the letter of interest no later than May 20th 2024 to HR-Personnel@dot.ny.gov